Accounts Payable & Receivable Services

For CPA & accounting firms - the full AP/AR cycle managed under your brand.

Nimblechapps manages the full AP/AR cycle for your clients - invoices processed, vendors paid, receivables collected, and cash flow visible - delivered under your brand. Every cycle. Every client.

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AP & AR Services Handled for Your Clients

Complete accounts payable and receivable management for your clients.

Every step of the payables and receivables cycle handled by a dedicated team — accurately, on time, and under your firm’s brand.

Invoice Processing

Every vendor invoice received, verified, coded to the correct account, and entered accurately - duplicates flagged, discrepancies identified, and the payables ledger kept current at all times.

Payment Run Management

Scheduled payment runs executed on time - weekly, bi-weekly, or monthly - across all payment methods. Vendor payment confirmations recorded.

Vendor Management & Reconciliation

Vendor accounts maintained and reconciled against statements every period. Queries resolved, disputed invoices managed, and supplier relationships kept clean.

Client Invoicing & Billing

Sales invoices raised accurately and on time - in your client’s preferred format, with correct payment terms, tax treatment, and account coding.

Collections & Follow-Up

Structured follow-up on all outstanding receivables - automated reminders at agreed intervals, escalation protocols for overdue accounts, and regular aged debtor reports delivered to your firm.

AP/AR Reconciliation

All payables and receivables reconciled against the general ledger at month-end - discrepancies resolved. Accounts closed cleanly before financial reporting begins.

AP/AR Problems Slowing Your Clients Down?

Behind every cash flow problem is an AP/AR process that isn’t working.

Cashflow fails because invoices go out late, collections aren’t followed up, and vendor payments aren’t managed.

Invoices Going Out Late

Delayed client invoicing means delayed cash collection. When AR isn't managed consistently, payment cycles stretch.

Collections Not Followed Up

Outstanding invoices don't chase themselves. Without a structured follow-up process, receivables age - and aged receivables become bad debt.

Vendor Payments Missed or Duplicated

Unmanaged AP means missed payment runs, duplicate invoices processed, and vendor relationships strained. The cost of a supplier dispute or late payment penalty falls directly on the client.

No Visibility Into Cash Flow Position

Without current AP/AR data, clients operate without knowing what is owed to them or what they owe.

Transaction Volume Eating Into Firm Capacity

AP/AR is high-volume, repetitive, and deadline-driven. Across a portfolio of 30, 50, or 100 clients, the transaction load is relentless.

Why Nimblechapps for AP/AR

Why Choose Nimblechapps?

AP/AR is high-volume, detail-intensive, and directly tied to client cash flow. Here is why Nimblechapps is the right team behind it.

Dedicated AP/AR Team

A fixed team assigned exclusively to your firm - same people handling the same clients every cycle. Deep familiarity with each client’s vendor base, invoicing patterns, payment terms, and collections history.

Transaction Accuracy

Every invoice verified before processing, every payment run checked before execution, every receivable logged before dispatch.

100% White-Label Delivery

Every aged debtor report, payment run summary, and AP/AR reconciliation delivered under your firm’s brand. Your clients see your firm managing their payables and receivables. Get in touch.

Collections Follow-Through

Structured collections process with defined escalation protocols - not a single reminder email and hope. Every overdue invoice tracked, followed up at agreed intervals, escalated when required.

Your Software, Your Workflow

Nimblechapps works inside your existing AP/AR stack - QuickBooks, Xero, Zoho Books, Sage, Bill.com, Stampli, Dext, Hubdoc, and more.

Transparent Reporting

Full transaction logs, aged debtor and creditor reports, payment run confirmations, and task-level timesheets delivered with every cycle.

Tools We Work With

The accounting stack we work inside.

No software switching. Nimblechapps works within your existing accounting ecosystem.

QuickBooks

Xero

Zoho Books

Sage

FreshBooks

Wave

Oracle NetSuite

MYOB

Gusto

ADP

Odoo

Rippling

greytHR

Keka

How It Works - Simple Start, Seamless Run

A structured AP/AR engagement built around your clients’ payment cycles.

Set up once, runs reliably every cycle. First client AP/AR cycle live within 48 hours of NDA sign-off.

Partnership Consultation

A focused discovery call to understand your firm's client portfolio, AP/AR volumes, payment cycle schedules, software stack, and any specific workflow requirements.

NDA & Data-security Setup

A comprehensive NDA signed before any client financial data is shared. Secure document transfer channels, role-based access controls, and data handling protocols established.

AP/AR Workflow Mapping

Each client's payables and receivables workflow documented - payment terms, approval hierarchies, invoicing formats, collection escalation rules, and reporting preferences captured before the first cycle begins.

Software & Systems Integration

Connected to your client's existing accounting stack - QuickBooks, Xero, Zoho Books, Sage, Bill.com, Stampli, Dext, Hubdoc, or others.

Dedicated Team Assignment

A fixed AP/AR team assigned exclusively to your firm - same people, same clients, every cycle. Deep familiarity with each client's vendor base, invoicing patterns, and collections.

Monthly AP/AR Execution

Payables processed, payment runs executed, receivables invoiced, and collections followed up - all within your agreed cycle schedule.

FAQs

FAQs About AP/AR Services.

What exactly is included in AP/AR outsourcing?

Accounts payable - invoice processing, payment runs, vendor reconciliation, and expense coding. Accounts receivable - client invoicing, collections follow-up, aged debtor reporting, and month-end reconciliation. Both sides managed under your brand.

How do you handle collections on overdue invoices?

A structured follow-up process with defined reminder intervals and escalation protocols - not ad-hoc chasing. Every overdue invoice is tracked, followed up at agreed intervals, escalated when required, and reported to your firm with full status visibility.

Can you handle AP/AR for multiple clients simultaneously?

Yes. The dedicated team manages AP/AR across your entire client portfolio - same team, same standards, every cycle.

Do you handle multi-currency AP/AR?

Yes. Foreign currency invoices processed, exchange rates applied, cross-border payment timing managed, and VAT/GST treatment handled accurately.

How are payment approvals handled?

Payment runs are prepared and reviewed internally before delivery to your firm. Approval workflows follow your firm’s existing sign-off hierarchy.

How quickly can we get started?

First client AP/AR cycle live within 48 hours of NDA sign-off. Schedule a free consultation.

Nimblechapps · Strategy First. Technology Always.

Your Clients’ AP/AR Won’t Manage Itself.

Let Nimblechapps handle the full cycle - quietly, accurately, and entirely under your brand. NDA on Day 1. Dedicated team. Onboarding in 48 hours.

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What we do

Why workflows break at scale

Industries

Estimation errors eliminated for a construction firm

Work

Post-sales chaos resolved for an EV manufacturer

Company

Join a team that solves real operational problems